Intelex Systems Limited is the controller of personal information collected through this corporate website and through direct corporate enquiries. This notice explains what we process, why, how long we retain it and the rights available to you.
Information we may collect
- Name, organisation, role and contact details
- Enquiry, correspondence, meeting and proposal information
- Supplier, partner and contractual contact information
- Job application and recruitment information
- Basic technical and security data such as IP address, device, browser, requested pages and timestamps
- Communication preferences and consent records
Purposes and lawful bases
- Respond to enquiries and take steps towards a contract — legitimate interests and pre-contract steps
- Deliver and manage contracts, support and business relationships — contract and legitimate interests
- Operate, secure and improve the website — legitimate interests
- Meet tax, accounting, legal and regulatory duties — legal obligation
- Recruit and assess candidates — legitimate interests, pre-contract steps and legal obligations
- Send optional marketing communications — consent or legitimate interests where permitted
Sharing
Information may be shared with authorised Intelex group personnel, professional advisers, cloud and IT providers, communications providers, recruitment providers and other suppliers that support the stated purposes. We may disclose information when required by law, to protect rights or security, or in connection with a business reorganisation. Suppliers may only use personal data under appropriate instructions and safeguards.
International processing
Intelex operates with integrated delivery capability in the United Kingdom and India and uses global technology suppliers. Where UK personal data is transferred internationally, we use an applicable adequacy decision or approved contractual safeguard and assess supplementary protection where required.
Retention
- General enquiries: normally up to 24 months after the last meaningful contact
- Customer and supplier contract records: normally seven years after the relationship ends
- Unsuccessful recruitment applications: normally six months after the process closes unless a longer talent-pool period is agreed
- Website security logs: normally up to 12 months unless required for investigation
- Consent records and legal claims: for as long as necessary to demonstrate compliance or protect legal rights
Your rights
Depending on the circumstances, you may request access, correction, erasure, restriction, portability or object to processing. You may withdraw consent at any time where consent is used. The right to object to direct marketing is absolute.
- Email uk@intelexsystems.com with the subject ‘Privacy Request’
- We may verify identity before responding
- You may complain to the UK Information Commissioner’s Office at ico.org.uk
Children and external links
This corporate website is not directed to children and we do not knowingly collect children’s personal information through it. Links to external sites are governed by the privacy information of those organisations.